Keeping your staff safe is imperative for any business, especially in a post-COVID world. To keep your building clean and ensure your business meets government guidelines, establishing commercial cleaning services scope of work is essential.
How do you create effective cleaning specifications which exceed minimal health and safety standards? In this article, we’ll discuss what a scope of work is, as well as highlighting what you should include in a commercial cleaning services scope of work.
What Is A Scope of Work?
A scope of work is essentially a statement of work that covers all the requirements within a project. A commercial cleaning services scope of work often includes a list of office cleaning duties, such as daily cleaning of equipment and furniture. The scope of work is agreed upon at the start of any new contract to make sure both parties know what is expected from the business partnership.
What to Include in A Commercial Cleaning Scope of Work
So, what exactly is included in a commercial cleaning scope of work? Here are some of the actions you should be considering when drawing up a list to keep your workplace COVID-secure.
Main office areas and meeting rooms
Disinfect all desks and tables to protect against contamination. Any other surfaces which have been touched should also be disinfected, such as door handles, bins and kettles. Flooring should be vacuumed, ideally using a steam vacuum cleaner. This will pick up dirt and kill off any germs.
Additionally, fixtures and fittings should be thoroughly cleaned. This includes dusting down skirting boards, signs or pictures on the wall, as well as plant pots (remember that plants may require watering).
Blinds and window sills should be dusted, while filing cabinets, light switches, IT equipment, keyboards, and anything else which is likely to have been touched should be thoroughly sanitised to prevent contamination. Waste bins should be emptied, and all rubbish taken to the correct area of the building.
The sink, worktops and taps should be disinfected. Cups and mugs should be washed in warm soapy water and placed into clean cupboards. Each cupboard should be wiped clean while handles should be sanitised to ensure they’re free from germs and bacteria. In addition, all kitchen appliances should be thoroughly cleaned, and the handles sanitised.
The fridge and microwave should be cleaned inside and out, including sanitising the handles. Any dishwashers or coffee machines should be cleaned once to twice per week, while handles should be sanitised daily. Kettles and coffee machines should be descaled at least once per month.
Finally, rubbish should be collected in black bags and taken with rubbish from the bin to the designated refuge point. The floor should be disinfected and dried. Spot clean walls, dust down skirting boards and disinfect light switches.
Hospitality can include additional amenities or services for guests, helping to deliver and exceed their expectations. Types of hospitality can cover parking, valet, catering etc.
Why it’s important: it helps both staff and visitors feel comfortable and cared for, deliver a better customer or employee experience and it can even aid employee output. For instance, good catering services ensure staff are given the correct nutrition for their working day.
Toilets, sinks and hand dryers need to be disinfected. Rubbish and sanitary bins should be emptied and taken to the designated location. Bins should also be sanitised to prevent any contamination or spread of germs. Mirrors and glass should be cleaned.
Walls should be spot cleaned. Floors require mopping and disinfecting. Light switches should also be sanitised.
If you have a reception or entrance area which allows visitors, this should also be on a commercial cleaning scope of work.
The main reception desk surfaces require disinfecting, including any IT equipment, door handles, light switches, and any other area that is likely to have been touched by people. This may include seating, coffee table, vending machine, coffee machine for visitors etc. Wipe down glass doors on both sides. Spot clean walls and dust both high and low surfaces, such as pictures, light fittings, and skirting boards.
Mop and disinfect hard flooring or steam vacuum carpets. Empty rubbish bins and replace bin liners.
Disinfect door handles and light switches. Wipe down doors on both sides, including any glass. Dust both high and low areas, including clocks, photo frames and skirting boards. Clean carpets with a steam vacuum.
How to ensure your workplace is COVID-secure
To prevent COVID infection, surface disinfectants used should have been authorised under the Biocidal Products Regulation. This ensures that the products being used by cleaning staff are safe to use and won’t cause harm to people or animals. As products are often still undergoing review, commercial cleaning companies must follow the labels of products and discuss any issues with their suppliers. Cloths and additional reusable products should be thoroughly cleaned in soap and water after use.
Deep cleaning of regularly touched surfaces should be undertaken every day. Anything that is touched frequently, such as lift buttons, may need to be sanitised several times per day. However, you should also be asking staff to regularly wash or sanitise their hands wherever possible.
Cleaning staff should wear a mask and gloves, as well as PPE. Cleaning staff should maintain social distancing while cleaning and wash their hands with soap and water once they’ve finished their tasks.
Looking for Specialist COVID-19 Commercial Cleaning Services?
Now you understand what to cover in a commercial cleaning services scope of work, you know how to meet government guidelines to keep your staff safe in the post-COVID era. Are you looking for commercial cleaning services for your business? Perfect Clean offers professional and reliable commercial cleaning services in Scotland and has implemented specialist COVID-19 cleaning procedures to ensure businesses are kept safe. Get your free quote today.